This is a help message file for NewViews version 1.41. Important: Do not edit it! Uncontrolled changes render it unusable. NewViews is a product of: Q.W. Page Associates Inc. 351 Steelcase Road West, Units 1&2 Markham Ontario Canada, L3R 4H9 (905)946-9460, Fax:(905)946-1840 }~MS@ * Cut-Off Date B Employee accounts in which all transactions are on or before this date will be processed. ? Employees that have any postings after this date are skipped. - Destination Prefix B Enter the prefix that will be used for the destination employee accounts. / Purge Unmovable Items B An "unmovable item" is a posting in an employee account that hasB had it's cross-item purged. Since the cross-item (in a bank orB journal) is purged, it cannot be edited to change the posting to# the destination employee account. B If you set this field to Yes, then unmovable items will be6 purged from the employee's accounts where necessary. & NOTE B The purge file output on the Odds & Ends document must be set to On when using this option.  0 Transfer Purged History B Employee account that have been purged (either by you, or byB this procedure) will contain history that cannot be moved byB editing transactions. The only way to "empty" the employeeB account of this history is to "transfer" the history to the destination account. B If you want to transfer purged history, set this field to "Yes". / Delete Empty Accounts B When this field is set to Yes, accounts that have been emptied= of transactions and history will be deleted from the books. 1 Government Totals Suffixes B Depending on your Payroll version, there may be employeeB accounts on a rteport called "Government Totals" that should beB compressed as well. If you have a Government Totals report,B enter the account suffixes of the employee accounts and those& accounts will be compressed as well. 6 Duplicate Government Totals Suffixes 0 Auditor Status Required 4 Edit Date is After Cut-Off Date , Running COMPEMP . No Accounts In Block 1 Edit Reconcile must Be On 3 Purge Audit Trail File Output - Errors Encountered 6 Copyright Q.W. Page Associates Inc. B This help file is Copyright (c) 1992-2004, Q.W. Page Associates Inc. All rights reserved. - Help Not Available B Help is not available for this topic at the present time. ReferB to your NewViews manuals for additional help or, if necessary,$ contact Q.W.Page Customer Support. 1 Procedure is Not Installed B The procedure specified in the error message is not installed inB these books. The currently running procedure cannot continue. unless the specified procedure is installed.  - Enter Y or N Only B You have entered an invalid character in this field. Enter "Y"B for yes, or "N" for no. Help on the meaning of the field isB available by pressing [F1] after you exit this help screen and the error message. D Proced ure is Not Complete B This procedure has not been completed for final release. It is: supplied in the library for demonstration purposes only.  2 Template Has Not Been Parsed B The template that has been specified for the procedure you areB currently running cannot be used until it has been parsed. Parse- the template, then run the procedure again. B To parse a template, run the PARSE procedure and choose the name3 of the template to be parsed from the select box. 0 Template Does Not Exist B The template that has been specified in the template field onB the procedure prompt does not exist. Enter a valid templateB name, or press [F3] to choose the template name from a select box. / Invalid Template Name B The name that has been specified in the template field on theB procedure prompt is not a valid template name. Enter a validB template name, or press [F3] to choose the template name from a select box. + Template Names . Template names must follow these four rules: : 1) The name must start with a tilde (~) character * 2) The name must end with ".TPL". A 3) The description must start with a tilde (~) character B 4) The name of the printing procedure the template is usedB with must immediately follow the tilde in the description. B For example, valid template names for use with the PRTCHKS procedure would be: % Name Description8 ~CHK1.TPL ~PRTCHKS - standard checks5 ~LASR.TPL ~PRTCHKS - laser checks / Account Does Not Exist B You have entered an account name but the account does not exist.B Enter a valid account name, or press [F3] to choose the account name from a select box.  5 Not a Template for this Procedure B The template that has been specified in the template field is= not a template for the procedure you are currently running. B The first word in each template description identifies theB procedure to which it corresponds. For example, the descriptionsB of templates used with the PRTINVS procedure all start with "~PRTINVS". B Enter a valid template name for the procedure, or press [F3] to- choose the template name from a select box. 2 Company Address Not Entered B The procedure you are currently running requires the companyB name and address. Run the COMPANY procedure to record theA company name and address, then run the current procedure again. 9 Date is Prior to Beginning of Fiscal Year B The date you have entered is prior to the beginning of yourB current fiscal year. This is not really an error, but a warningB that you may have entered an incorrect date. The currentD procedure will not be aborted when you press [Esc] to acknowledge the error. 3 Date is After Fiscal Year End B The date you have entered is after the fiscal year end of your- books, and cannot be used for transactions. ; Text Amount Larger than Template Slot @TXTAMT B The amount of the check you are printing, when converted toB text, is longer than the @TXTAMT slot on the template you areB using. To correct this problem, edit the check template and addB dashes to the end of the @TXTAMT slot. Then use the PARSE" procedure to parse the template. B To give you an idea of how long the slot should be, the longestB number below 100,000, when converted to words, is 77,777. TheB words "seventy seven thousand seven hundred seventy seven" are 50 characters in length. B The longest number below 1,000,000, when converted to words, isB 777,777. The words "seven hundred seventy seven thousand seven5 hundred seventy seven" are 64 characters in length. / Report Does Not Exist B You have entered a report name but the report does not exist.B Enter a valid report name, or press [F3] to choose the report name from a select box.  3 Item Chosen is Not an Account B The item you have chosen from the select box is not account. TheB field on which you popped up the select box requires theB selection of an account only. When you exit this help and theB error message, the select box will be popped up again for you toB select an account. You may use the / commands to change the typeB of select box, but you must make a selection from either the allB accounts, accounts on a particular report, or the accounts0 totaling to a particular account select boxes.  1 Account is a Total Account B The account you have selected is a total account and cannot beB used for transactions. When you exit this help and the errorB message, the select box will be popped up again for you toB select an account. Total accounts can be identified in a selectB box by the presence of a number in the "TotTo" column (the thirdB column.) If this column is not visible, use the /Sizebox6 command to increase the number of columns displayed. . Item Already Exists B No two items in the list can have the same name. You haveB attempted add an item with the name of an item that alreadyB exists. Enter a unique name or press [F4] to quit adding the new item. / No Deleting List Items < You are not allowed to delete items from the current list. 0 No Inserting List Items > You are not allowed to insert new items in the current list. / No Editing List Items < You are not allowed to edit the items in the current list. 6 Maximum Number of List Items Reached B The list you are attempting to insert a new item into is full.B There is a maximum of 100 items allowed in a list. You mustB either quit from the pop-up list with [F4], or delete another% item before inserting the new item. 9 Procedure Does not Support Multiple Stubs B The template has more than one repeating item area, or "stub",B but the procedure does not support this feature. You must editB the template, removing the second repeating item area, then1 parse the template again before it can be used. / Printer Does Not Exist B The printer configuration name you have entered does not exist.B The names of valid printer configurations can be seen by2 pressing [F3] to pop a select box on this field. 0 Procedure Does Not Exist B The procedure name you have entered does not exist. The names ofB valid procedures can be seen by pressing [F3] to pop a select box on this field. 2 Item Chosen is Not a Report B The item you have selected is not a report. Only report name areB allowed in this field. After exiting from this help, press [F3]/ and choose a report name from the select box. 3 No Settings Saved to Pick From B You have not saved any prompt settings using the [F6] Save key.B Since no settings have been saved, there are no names in the% pick box from which you may choose. 0 Tax Table Does not Exist B The tax table you have specified is not installed in this set ofB books. You have either entered the name of the tax tableB incorrectly, or the table has been deleted from the procedures6 document. To correct this problem, do the following: B * Press [F3] and choose the correct tax table from a select box. B * If the required tax table is not listed in the selectB box, reinstall the payroll library using the GETLIB procedure. - Invalid Tax Table B The procedure you have selected is not a valid tax table. Tax2 table procedure names have the following format: . ~(jurisdiction code).TBL  2 Beta Test Period Has Expired B The procedure you are currently running is a beta test versionB only and has been distributed for testing purposes only. BecauseB it is not for general release, the time period in which theB procedure will operate has been limited. This is to protect youB from any possible errors in the procedure that may have existedB in early versions, but have been corrected in the actualB production release. You must contact Q.W. Page Associates Inc.; to obtain the final production version of this procedure. / Saving Prompt Options B To save the current prompt options, either position on a name inB the list and press [Enter], or press [F6] to insert a new itemB in the list. When inserting a new item, you must type in a name+ that does not already appear in the list. 0 Restoring Prompt Options B To restore the prompt options saved under a name, position on the name and press [Enter].  / Saving Prompt Options B The [F6] "Save" key may be pressed at any time to save theB current prompt options under the name of your choice. You mayB save up to 100 combinations of settings in this way. Each timeB you save prompt settings, you may add a new name to the list ofB settings you have saved, or choose an existing name to overwriteB the settings already stored. Saved settings may be restored atB any time by pressing the [F7] "Pick" key, picking and picking% the appropriate name from the list.  0 Restoring Prompt Options B The [F7] "Pick" key may be pressed at any time to retrieveB prompt settings that were previously saved using the [F6] "Save"B key. When you press [F7], a pick list of saved settings popsB up. Like a select box, you then position on the name of theB settings you wish to restore and press [Enter]. When you haveB picked a name, the prompt settings are set to those stored under that name. , Cursor Movement / ^E or [Up] Up a line1 ^X or [Down] Down a line/ ^R or [PgUp] Up a page1 ^C or [PgDn] Down a page0 ^QR or [End][PgUp] First name/ ^QC or [End][PgDn] Last name0 ^QE or [End][Up] Top of box3 ^QX or [End][Down] Bottom of box4 ^Z Scroll up a line6 ^W Scroll down a line- [Esc] Edit name5 [F6] Insert a new line1 [F7] Delete a line( [F4] Quit* [F5] or Enter Pick  1 Dates are Entered DDMMYYYY B Dates are entered as numbers in the order DDMMYYYY even thoughB they are displayed in the current date format. The day isB entered first, then the month, followed by four digits for theB year. Leading zeros are not necessary for days less than 10 butB they are necessary for months less than 10. When changing theB year, enter all four digits. When you end the edit, the date is- again displayed in the current date format.  . Valid Calendar Dates B Valid calendar dates are dates that you can find on calendars.B For example, February 29, 1991 is invalid because 1991 is not aB leap year. If an invalid calendar date is entered, the typingB bell rings and the field is cleared. When you enter non-digits,B or too many digits, the typing bell rings. In general, NewViewsB accepts valid calendar dates in the range January 1, 0000 toB December 31, 9999 and the special zero date is also allowed.B Dates may be checked for additional conditions, depending on their specific use.  . Cannot Write to File B NVEXPORT cannot write to the file specified in the error message.  Possible reasons: + The directory path does not exist B The file already exists, but is open or locked by! another user or program  1 Auditor Status is Required B NVEXPORT requires auditor status to operate. To continue, you need to: + /Document Shut to close the books  Open the books B Enter the Auditor password when prompted for a password.+ Internal Error B NVEXPORT has encountered an unexpected condition and cannotB continue. The cause is either a bug in NVEXPORT, or a set of7 circumstances in the books that were not anticipated. B Please note the exact error message and contact Q.W.Page Technical Support. / Could Not Delete File @ NVEXPORT could not delete the file shown in the error message. B NVEXPORT was attempting to delete the file so that a new exportB file could be started. Unless the file can be deleted, the export cannot continue. . Possible reasons the file cannot be deleted: + Another program has the file open & The file is set to read-only 3 You do not have rights to delete the file  6 Maximum Number of Journals Exceeded B The journal report contains more than 300 journals, which is theB maximum number of journals that NVEXPORT can manage during theB export. The only remedy for this error is to reduce the number% of journals on the journals report. B All posting accounts on the journals report, whether they; contain postings or not, count towards the journal limit. / Edit Reconcile is Off B To operate correctly, NVEXPORT requires the "Edit Reconcile"B option in the NewViews shell to be "On". To continue, you need to: + /Document Shut to close the books < Cursor to "Options" on the shell and press [Enter] B Cursor to "Edit Reconcile" and press [Enter] to switch' the option from "Off" to "On" 0 Press [Esc] to exit the Options screen 0 Open the books and run NVEXPORT again. 9 PAYRUN Procedure Has Invalid Library Name B The @external statement in the PAYRUN procedure in these booksB contains an unknown library name. This indicates that you are7 running payroll procedures supplied by a third party. B During the conversion from NV1 to NV2, settings in the PAYRUNB procedure arer used to configure the NV2 payroll and employees.B Since the PAYRUN procedure in these books is not a Q.W.PageB PAYRUN, the settings will likely cause confusion during the" import and the import will fail. B To continue, delete the PAYRUN procedure from the Procedures" document and run NVEXPORT again. < PAYRUN Procedure Has Invalid @external Statement B The @external statement in the PAYRUN procedure in these booksB is missing the statement "version=". Without this verionB information, the export/import process will be unable toB correctly interpret the settings contain in the PAYRUN procedure. & To correct this problem, you should: / Re-install yout latest payroll update B Run the PAYRUN procedure and ensure the prompt serttings are correct. + Journal Report B Please enter the name of the report that contains your journals.4 You may also press [F3] to select the report name. B If your books do not contain any journals, this field should be left empty.  If you do use journals, then: ; Make sure all your journals are on the one report B Remove from that report any posting accounts that areB not journals. In particular, any posting accounts thatB total-to an account that is not on the journals report0 will cause an error during the export.  4 Procedure Has Been Tampered With B The procedure named in the error message has been altered sinceB the NVEXPORT library was installed. The alteration may beB accidental or intentional - but in either case the export will# not proceed under this condition. B To correct this error, run the GETLIB procedure and reinstallB the NVEXPORT library. During the installation, answer "Yes" toB any prompt that askes if you wish to overwrite non-libraryB procedures. Once the NVEXPORT library has beeen reinatalled you can run the NVEXPORT again.  . Procedure Is Missing B The procedure named in the error message is part of the NVEXPORTB procedure library, but is not installed in these books. Without, this procedure the export cannot continue. B To correct this error, run the GETLIB procedure and reinstall the NVEXPORT library.  * Export Path B This is the directory path that the exported file NV1_NV2 willB be written to. By default, it is set to the directory that contains your books. B If it is blank, then the path to your books is too long for theB NVEXPORT procedure to write to, and you should enter a directory path. * Error Limit B During the export, a list of errors is written to the Notes viewB of NVEXPORT. This list can become quite long depending on theB conditions found in your books. The Error limit fields allow you7 to stop the reporting of errors after a given number. / Books Have Been Purged B If the DOS books have been purged, then all transactions before< the date in the warning will not be exported. Here is why: B First, a brief explanation of what happens when you import NV1* books that have been purged is in order. B When NV1 books are imported into NV2, the historical balances ofB all posting accounts are compared to the balances in the original NV1 accounts. B Any difference in the historical balance is attributable to theB fact that the NV1 account was purged, and postings that wouldB have made the NV2 account balance "correct" are missing from the account. B To compensate for the purged transactions, a posting is made toB the account, on the last day of the period the difference wasB found in, with the amount necessary to correct the balance of the account. B The result is the NV2 account now has the same historical' balances as the original NV1 account. 9 Now, here is why the transactions will not be exported: B The date shown in the warning is the date of the first (of3 eight) yearly historical period in the NV1 books. B There is one "catch-all" period before that date that containsB all prior history. The period extends from 000 00,0000 to oneB day before the date in the error. (For the remainder of this7 explanation we will pretend the date is Jan 01,1996.) B It is possible (even likely) that the purging in that catch-allB period, is somewhat "random", meaning that in a given fiscal. year, some or many postings were not purged. B Consider the result if the remaining transactions in that periodB were exported and then imported into NV2, and then the purged- history was "corrected" as described above: B There are "some" transactions with their original date sprinkled! throughout the catch-all period B The sum of all the purged transactions has been posted to theB purged accounts using the date of the last day of the catch-all2 period. In our example that date is Dec 31,1995. B Now you set the dates on your Income Statement to Jan 01,1995B and Dec 31,1995. (Which you couldn't do in DOS because that yearB is prior to the eight yearly period you could view on a report.) What is the result? B The numbers would look awfully strange because what you would beB seeing in the account balances are the totals of the unpurgedB transactions in the year 1995, plus the sum off all purged/ transactions from 000 00,0000 to Dec 31,1995. B If you were to set the dates on your Income Statement to viewA 1994 (or any prior year), the amounts would be equally strange. B In this case the account balances would contain the total of theB unpurged transactions in 1994, but the amounts for the purgedB items would be missing because they were posted to the accounts! as a "lump sum" on Dec 31,1995. B If the above was allowed to happen, you would run the risk ofB producing historical reports that are inaccurate, which isB unacceptable in an accounting application. Therefore, theB transaction export cut-off has been imposed to prevent this situation from occuring.  1 Invalid Choice "Employee" B No PAYRUN procedure was found in these books, therefore the' account type Employee cannot be used. B Since the main payroll procedure PAYRUN was not found, then itB is assumed you did not use NV1 payroll. The conversion from NV1B to NV2 can only convert payroll that was managed with the NV1B payroll, therefore these accounts cannot be classified as* Employee for the sake of the conversion. + Running ATYPE ? You can run ATYPE from the following locations in your books: B A block of reports on Home - all posting accounts on theA reports blocked will be set to the account type chosen. B A block of accounts on a report - all posting accounts1 in the block will be set to the account6 type chosen. B Any view of a posting account - the account is set to" the account type chosen.  1 Account Is a Total Account B The account specified in the error message is a total account.3 ATYPE can only set the type for posting accounts.  B If you wish to set the type for all of the posting accounts that@ total to this total account, run the TATYPE procedure instead. - No Accounts Found B No accounts (posting ot total) were found in the block you. marked, therefore no account types were set. 1 No Posting Accounts Found B No posting accounts were found in the block you marked,& therefore no account types were set. . The ATYPE Procedure . The TATYPE Procedure + Running TATYPE @ You can run TATYPE from the following locations in your books: B - A block of accounts on a report - all posting accountsB that total to the [bold total] accounts in the block1 will be set to the account type chosen. D All posting accounts in the block will also be set to$ the account type chosen. B - Any view of a [bold total] account - all postingB accounts that total to the account will be set to the account type chosen. = Note: TATYPE cannot be run from the Home document. - The Account Types B The choices are largely self-explanitory. The letter in the KeyB column shows the key you can press on the prompt to quickly moveB to that account type (rather than clicking the up or down arrow several times.) ( Choice Key Explanation , Bank B Bank Accounts 1 cost Of goods sold O Cost of goods sold = Customer (AR) C Customer, Accounts receivable,, debtor accounts B more ... D Employee E All employee earnings and deductionB accounts. Also, all government totalsB accounts (if your books contain thisB report.) Do not include withholding andB remitted accounts on the Payroll- Withholdings report. + eXpense X Expense accounts D General G All accounts that do not fall into one ofB the other categories. Note: Accounts with? no type set are assumed to be General. - Inventory I Inventory accounts 3 Revenue (Sales) R Sales & revenue accounts 3 Vendor (AP) V Vendor, supplier, debtor  / Further Documentation B More complete documentation on typing your accounts, andB exporting your data from NV1 to NV2 is available in Appendix C of the NV2 manual. 8 The manual is accessed through the Windows Start menu: ) Start -> NewViews 2.0 -> Manual + Account Typing B An important part of the conversion process from NV1 to NV2 isB ensuring that your NV1 accounts are imported into NV2 using theB correct account type (ie: The NV1 accounts you post sales to are' imported into NV2 as sales accounts.) B The only way to insure that your NV1 accounts are imported withB the correct account type is for you to identify the types beforeB exporting the books. Therefore two procedures are included in8 the NVEXPORT library to make this as easy as possible. B ATYPE Sets the account type of posting accounts (individually, or in a block.) B TATYPE Sets the account type for all posting accounts thatB total to a given total account. If run from a block ofB accounts, it processes all the total accounts, plus any1 posting accounts included in the block. B more ... 0 Account Typing Continued B Of the two, TATYPE is the one you will probably use the most.B Because it can work it's way from a total account to all of theB posting accounts "below", it is an easy way to set large numbers" of account's types very quickly. EUk( )=?Lv!&T"$'6((2+)`*+,u-l.Z/1 jBuCuDDDFDD HuIuKuNuPuPuPu"SuUuph wzuph wzuf wzuph wzuj wzuk wzul wzum wzuK PuVuBXu}Y0\H_aTeu/pr wzu/pr wzu4:6:|#|)|/|5|;|A|K|Q|W|]|k|q|w|}|||||||||||||||||||||} }}}})}3}=}G}Q}[}e}o}}}}}}}}}~~~#~=~S~i~s~ Procedure "%%" is not installed.Enter "Y" or "N" only.#The "%%" procedure is not complete."Template "%%" has not been parsed.Template "%%" does not exist.""%%" is not a valid template name.Account "%%" does not exist.*"%%" is not a template for this procedure.$Company address not entered, run %%.(%% is prior to beginning of fiscal year.%% is after fiscal year end.-Text amount larger than template slot @TXTAMTReport "%%" does not exist.Item "%%" already exists."%%" is not an account."%%" is a total account.No deleting list items.No inserting list items.No editing list items.Beta test period has expired.%Maximum number of list items reached.%"%%" does not support multiple stubs.Printer "%%" does not exist.Procedure "%%" does not exist."%%" is not a report. No items in list to choose from.Tax table "%%" does not exist."%%" is not a valid tax table.3%%Cannot write to %%.1Auditor status is required to run this procedure.Internal error #1Internal error #2Internal error #3, bad type %%.Could not delete file %%.(Internal error #4, bad increment arg %%.%Internal error #5, can not edit item.$Maximum number of journals exceeded.'Edit Reconcile is Off, cannot continue.%PAYRUN proc has invalid library name.,PAYRUN proc has invalid @external statement.%% is not a report.Report %% does not exist.Report %% is a system document.-NVEXPORT procedure %% has been tampered with.!NVEXPORT procedure %% is missing.+%% runs from Home, a report, or an account.No block marked.4Invalid choice "Employee", Payroll is not installed.(%% runs from the Setup or Analysis view.%% is a total account.No accounts were found.No posting accounts were found.$%% runs from a report or an account.!;bϽEq¾5Plп;Tx#8[x Iy&Ui%